The controller is the College’s principal accounting officer and is responsible for providing College-wide strategic oversight of financial accounting, operations, external reporting, compliance, and service provider management.
Reporting to the vice president for administration and chief financial officer, the controller is a key member of the College’s financial leadership team and works closely with other senior administrators, faculty, staff, students, and the Board of Trustees to ensure a strong and efficient financial control environment that supports the educational mission of the College.
The controller leads an office of 16 employees in the Office of Financial Services, responsible for financial, endowment, and grant accounting; internal and external financial reporting; student financial services/financial aid; policy development; tax management and compliance; purchasing; accounts payable; payroll; accounts receivable; trust accounting; and ColbyCard services. The controller is responsible for ensuring accurate, efficient processing of financial transactions, maintaining sound accounting policies and practices, and balancing effective compliance with excellent customer service. The successful candidate will possess deep accounting expertise, broad managerial experience, the highest ethical standards, and a collegial style.
We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Develop, refine, and maintain appropriate financial and internal control systems that ensure protection of College resources and compliance with local, state, and federal laws and regulations as well as generally accepted accounting principles (GAAP), FASB standards, federal grant regulations, College policies, and best accounting practices
Lead the Office of Financial Services in delivering a broad range of services to students, faculty, staff, donors, and departments and programs
Lead, manage, evaluate, and develop a diverse team of staff members that is professional, service-oriented, and supportive of the campus community.
Recruit, train, motivate, and retain an excellent staff, support their ongoing professional development, and sustain a collegial and collaborative environment committed to excellence
Ensure the accuracy and timeliness of all financial reporting; prepare the College’s annual financial statements; meet other external reporting requirements
Facilitate timely preparation of the College’s various tax filings (IRS Forms 990 and 990T; 34 state tax returns; sales tax, employment taxes, etc.)
Monitor financial and internal controls including, but not limited to, the timely performance, documentation, and review of account reconciliations
Maintain a documented system of accounting policies and procedures
Maintain the general ledger system and chart of accounts; assure that any accounting issues are promptly identified and resolved
Maintain proficiency and currency in accounting, finance, tax, and regulatory trends and developments
Working with colleagues across the College and with the board, develop and implement approaches to ensure compliance and adoption of best practices
Coordinate and maintain robust compliance and risk management programs campus-wide, collaborating with other departments and programs
Coordinate the annual financial statement audit
Participate in and support the work of the Audit Subcommittee of the Board of Trustees, preparing materials, reporting on financial results and risk management activities, and engaging in various studies and analyses
Identify strategic opportunities to improve processes within the department and throughout the College, including involvement in establishing practices for new initiatives within the College
Establish and maintain relationships with the College’s banking partners and other financial institutions
Oversee various purchasing and contract relationships that provide services and generate $250,000 in annual rebates, incentives, and commissions
Coordinate the review, selection, testing, implementation, and maintenance of all software utilized for financial reporting and other functions of the Office of Financial Services
Develop and maintain effective and efficient operations, including adoption of emerging technologies and service arrangements
Serve on various College committees and maintain cooperative working relationships with other individuals and departments within the finance group and throughout the College
Manage budgets associated with the Office of Financial Services
Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
The controller is supervised by the vice president for administration and chief financial officer. This position has significant interactions with administrators, faculty, staff, and other outside constituencies.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
General open office and campus environment. Position involves sitting, although frequent movement is necessary Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus is required as is some travel. Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements.
Controller- Search Committee Office of Human Resources Colby College 5500 Mayflower Hill Waterville, ME 04901-8855
A review of applications will begin immediately and will continue until the position is filled.
Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination.Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.
For more information about the College, please visit our website:www.colby.edu.
Bachelor’s degree or the equivalent in education and experience; an MBA or other advanced degree in accounting, finance, business or a related field is preferred
A minimum of eight years of experience as an accounting professional, including leadership experience; strong preference for experience in higher education or a public accounting firm with a higher education/not for-profit client base
Strong understanding of tax codes and laws
Demonstrated experience in performing functions and in the oversight of general ledger, fund accounting, accounts receivable, accounts payable, purchasing, payroll, grants, plant/capital accounting, and tax preparation
Experience with accounting information and ERP systems required; experience with ERP implementation desired
Ability to work collaboratively and to effectively lead staff; committed to the value of diversity in the workplace
Strong organization, analytic, interpersonal, problem-solving, and customer service skills; ability to effectively communicate orally and in writing complex financial information to constituencies with varied levels of financial expertise
High level of professionalism, initiative, the ability to manage numerous deadlines simultaneously with an appropriate sense of urgency
Strong problem solving and creative thinking skills; sound judgment and decision making skills based on accurate and timely analyses
Exceptional verbal and written communication skills; strong presentation skills and the capacity to organize information
Demonstrated reputation for integrity and ethical standards; ability to handle confidential information with utmost discretion
About Colby College
Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.
In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.