Monitor cash disbursements/cash receipts, investments, payroll and capital expenditures for impact on operational results:
Coordinate payroll matters with Director of Administration and with Payroll company as necessary.
Process monthly electronic bank transfers to contractors/vendors.
Automate data transfers from Magellan into accounting systems, test software for integration.
Process Accounts Payable invoices, including coding, recording, issuing payments, review and process contractual payments. Process Accounts Receivable, including coding and recording cash received, updating schedule of net assets.
Prepare monthly bank reconciliations.
Create and maintain capital asset worksheets, calculate and post monthly depreciation. Create and maintain investment schedules for audit review, prepare disclosure footnotes.
Reconcile corporate credit cards and audit the employee expense reports to ensure compliance with company policies.
Comprehensive design and establishment of financial policies and accounting procedures, evaluation of internal controls, including interpretation and implementation of new regulatory pronouncements:
Review internal procedures and controls with adherence to COSO standards.
Design, draft and update NHQ operational financial policies (employee travel, credit card use, 403B contribution and EFT authorization docs, etc) in compliance with regulatory requirements.
Develop annual budget, providing timely variance analysis to manage cash flow requirements, update operational forecasts for Board presentation.
Provide support to Grant Director to ensure compliance with regulatory requirements:
Verify accuracy of federal grant accounting performed by Grant Director, to include day to day financial grant activities, federal grant management reporting and compliance, and budgetary control for grant and proper expense classification.
Work with headquarters staff to verify grant related data and set up grant funded projects in financial systems.
Document compliance and administrative requirements of grant award per 2 CFR 200 Uniform Grant Guidance.
Calculate and maintain deferred revenue schedules in preparation and coordination for required audit.
Prepare quarterly federal reports (SF425) in accordance with USG regulations applicable to grant funding.
Analyze grant expenditures and activities to ensure they are allowable according to agreements, identifying deficiencies to bring to the attention of management
Identify additional allowable expenditures under the grant.
Coordinate annual independent audit process, resolve tax and accounting issues, and respond to auditor, staff, Board, membership and other stakeholder requests:
Prepare and process audit related financial transaction data and audit analysis schedules.
Act as liaison between NSCC staff and external auditors, coordinate interim audit sampling and substantive testing.
Prepare and review GAAP financial statements.
Evaluate changes in IRS Form 990 Reporting Requirements to reconcile with audited financials and complete the 990 and related supplemental schedules.
Review and interpret 403B requirements, calculate and fund employer/employee contributions to TIAA-CREF, prepare financials, supplemental schedules and relevant sections of the Form 5500 for the pension plan in compliance with ERISA guidelines, disseminate required employee notifications.
Obtain and maintain vendor W9s to prepare annual 1099s, compile data for insurance audits, prepare local property tax return.
Prepare KPI reports and other ad hoc management financial statements:
Prepare monthly enrollment/cash receipts reports for determination of accident insurance payments. Prepare and reconcile quarterly RD Allowance reports based on cadet enrollments
Prepare and reconcile NHQ costs incurred for reimbursement from federal grant
Interpersonal Skills Willingness to Travel
Oral Communication Skills Math Aptitude
Written Communication Skills Organization
Reading Skills Planning
Technical Communication Time Management
Customer Service Strong Computer Literacy Skills
Diplomacy Keyboard Skills
Professionalism Microsoft Office Suite
Bachelor’s Degree Accounting required. CPA or MS preferred.
Mid-level career experience required
Grant management experience required
Broad knowledge of technology solutions, such as automating data transfers into accounting systems, working with payroll systems, testing new software or advanced Excel skills, including V-lookups and pivot tables
Working knowledge of US federal financial regulations for non-profits, including familiarity with OMB A-110, A-122, A-133, and 2 CFR 200
Experience in workflow management process improvement and implementation
Prior experience in business administration preferred
Other Relevant Remarks:
There is a significant amount of material of a confidential and sensitive nature involved in this position which the incumbent must handle carefully and discreetly. The incumbent must be flexible and have the ability to work under pressure while responding to spontaneous requirements. The incumbent must be able to travel to meetings at least twice per year.
Telecommuting is allowed.
About U.S. Naval Sea Cadet Corps
USNSCC is a national youth leadership development organization that promotes interest and skill in naval disciplines while instilling strong moral character and life skills through leadership and technical programs modeled after the Navy's professional development system.