The position of Tax Associate is responsible for the primary oversight of the tax administration process and works closely with the Tax Manager to manage other various tasks/responsibilities for which the Tax Department is accountable. The Tax Associate also works with all other staff in order to accomplish tasks/responsibilities, and to provide the highest level of customer service to our clients. The position Tax Associate reports directly to both the Tax Manager and the Tax Director.
Duties and Responsibilities:
Assist the Tax Manager in the management of the tax onboarding process for new clients to ensure all necessary information is collected in order to maintain an accurate Tax Client List
Updating and maintaining the Tax Client List for return preparation and billing purposes
Preparation, processing, and tracking of yearly tax engagement and tax organizer correspondence
Processing or delegating all other tax correspondence (i.e. paper filing returns, tax notice responses, estimated payments, etc.)
Manage the process of incoming and outgoing client tax documentation (i.e., clients’ supporting tax documents, and the return of these documents to the clients)
Managing and maintaining all tax software processes and tax database
Intake and processing of all signed client e-file authorization forms
Track the progress of returns through the administration process and ensure all returns are progressing as efficiently as possible
Confirmation of completed returns and completing all required project steps within the tax software
K-1 collection and tracking (i.e., collecting forms, filing forms, adding forms to client TWPs, and tracking receipt for all clients)
Delegation of administrative roles to the various support staff members of the tax department
Tax Preparation – The Tax Associate is expected to do the following: Prepare federal and state tax returns
Tax Research and Correspondence – The Tax Associate is responsible for receipt of all incoming tax notices and tracking the progress of each notice. The Tax Associate is also expected to gather documentation for correspondence as needed.
Internal Communication/Reporting – The Tax Associate is accountable for the upwards communication to the Tax Manager and Tax Director for seasonal progress reporting (i.e. tax admin process work steps, return prep/completion, K-1 tracking, etc.).
Tax Planning – Assist the consultants and work to streamline/manager the processes for tax planning as described below:
Estimated tax payments
Required minimum distributions
Qualified Charitable Distributions
Client Service – Working closely with consultants, planners, and financial support staff to provide direct support to clients in the following areas:
Tax administration process
Tax return preparation
Tax projections, RMD analysis, QCDs, charitable gifting, etc.
Tax analysis, planning and strategy
Payroll Tax (i.e. forms W-2, W-3, 1099-MISC, Shed H, etc.)
Supervision Received and Exercised – The Tax Associate reports directly to the Tax Manager and Tax Director. Supervision is provided by the Tax Manager, but the position requires the ability to perform with minimum supervision.
The Tax Associate is responsible for supervising and training all administrative support staff employee(s). Additionally, the Tax Associate is responsible for the creation and maintenance of a Tax Department Administration Process Manual.
Bachelor’s degree required.
EA a plus. CPA or working to obtain the CPA license a plus.
Proficiency with Word, Excel, Access, Outlook, Internet.
Must be able to prioritize work; ensure daily deadlines are met; and work independently as needed.
Ability to work independently. Strong organizational skills. Detail-oriented.
Opportunity for long term relationship.
Additional Salary Information: Compensation commensurate with requirements of the position plus attractive benefits.
About Radnor Financial Advisors, LLC
Radnor Financial Advisors, LLC is an independent, fee-only, wealth management firm in the Philadelphia area—founded over 25 years ago. Our firm specializes in providing value based financial planning and investment management services.For over 25 years, Radnor Financial Advisors, LLC has provided wealth management services to high net worth individuals and corporate executives. Our holistic approach integrates personal financial planning, tax considerations, estate concerns, and investment portfolio management.At Radnor Financial Advisors, LLC, you can experience the benefits of personal wealth management. Our team of highly-qualified professionals will work with you to develop a financial plan which addresses (depending upon your specific needs and circumstances) short-term and long-term investment objectives, estate planning, wealth transfer, retirement goals, tax planning, insurance selection, budgeting, and more.We believe the best financial advice is provided by people who are independent and objective. For that reason, we function as a fee-based advisory firm and take care to maintain exclusive advisor-client relationships. We do not sell investment products and we do not acc...ept commissions. We consider that we have a duty to always act in good faith, and to place our clients’ interests first and foremost.