National nonprofit serving the Latino community seeks a Controller to provide accounting and programmatic support to the Chief Financial Officer (CFO) in the management of the organization’s finances; the organization has multiple program offerings with diverse funding sources with complicated and detailing budgeting and reporting requirements that require close scrutiny and attention to detail. The CFO and Controller will work closely and collaboratively with program leaders across the organization to support the organization’s operations. Duties of the Controller include processing general ledger activities, preparing monthly and YTD financial statements, and being responsible for accounts payables. The Controller assists with payroll, receivables, deposits, special reports, bank reconciliations, budgeting, and the annual audit. In addition, the Controller partners with the CFO, senior leadership, and the human resources (HR) and information technology (IT) staff to enhance and integrate finance, HR, and IT functions. The position is based in Los Angeles, CA and reports to the CFO. This is a full-time, exempt position with an annual compensation commensurate with experience.
Maintain chart of accounts, create new project codes
Manages Accounts Payable: Coding of invoices, writing checks, maintaining records, paying bills on time
Maintains employee accounts receivable charges and payroll deductions for health, FSA and retirement
Responsible for all journal entries to accounting software, accuracy and corrections
Review, approve and reimburse employees’ Expense Requests
Prepares schedules showing detailed listing of charges, payments and balances by individuals or companies to verify accuracy: Employee Advances, Expense Reports, Payroll Deductions, Employee Share Insurance, Depreciation Expense, Unearned Revenue, Prepayments and Deposits.
Support annual audit, create reports, trial balance, and post adjustments.
Assist the CFO in developing the organization’s yearly budget
Review budget proposals for completeness, accuracy and compliance with policies and regulations
Review use and status of funds and reconcile data discrepancies
Monitor organizational spending to ensure that it is within budget and it is properly allocated
Inform managers of the status and availability of funds
Forecast financial needs
Process and validate data sing Variance Reports
Assist in seeking ways to improve process and use resources more efficiently
Identify issues through regular review of budgets and financial statements and then provide solutions
Prepare routine reports using our accounting data system to extract and analyze data, solve problems and present results to the CFO
QUALIFICATIONS – KNOWLEDGE, SKILLS AND ABILITIES
Must have a B.A. /B.S. degree with a major in Accounting and 5 years accounting experience with 2 years in payroll and 2 years in grant allocations. Non-profit accounting experience is a plus;
Outstanding organizational and administrative skills, including ability to effectively interact with staff, elected and appointed officials, corporate business representatives, and the general public;
Prior experience with Abila MIP Fund Accounting required; technology savvy;
Proven ability to perform office automation duties using software applications such as spreadsheets, electronic mail, desk-top publishing, and database management required.
A team player;
Excellent verbal and communications skills;
Must be able to handle multiple tasks and organize and prioritize workload efficiently;
Impeccable integrity, must be bondable;
Detail oriented with accuracy;
Ability to assume responsibility and work independently;
If a driver, must have a valid driver’s license with proof of automobile insurance coverage;
Ability to work respectfully with people from all cultural and socioeconomic backgrounds;
Supportive of the mission and philosophy of the NALEO Educational Fund.
PHYSICAL AND MENTAL ASPECTS OF THE POSITON
Certain physical and mental aspects of performing the essential functions of the position include the following:
Ability to detect, discern, recognize, and perceive auditory and visual information within normal ranges;
Dexterity to read, write, type, operate office equipment such as a computer, printer, telephone, calculator, copier, fax machine, pencils, pens, and stapler;
Ability to remain in a stationary position 50% of the time.
Ability to lift and carry up to 25 pounds.
Once hired, employees requiring reasonable accommodations to perform the essential functions of the position should contact Human Resources to engage in the interactive process to determine reasonable accommodations, if any.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
About NALEO Educational Fund
The National Association of Latino Elected and Appointed Officials (NALEO) Educational Fund was established in 1981 to promote the full participation of Latinos in the American political process, from citizenship to public service. NALEO Educational Fund achieves its mission through integrated strategies that include increasing the effectiveness of Latino policymakers, mobilizing the Latino community to engage in civic life and promoting policies that advance Latino political engagement.
NALEO Educational Fund is a 501(c)3 non-profit, non-partisan organization governed by a 15-member Board of Directors and a 35-member Board of Advisors. Headquartered in Los Angeles, NALEO Educational Fund maintains offices in Phoenix, Houston, Orlando, New York City and Washington D.C.
It employs about 55 full-time staff with an annual budget of $10 million, and offers a competitive benefits package that includes generous vacation, sick leave, medical, dental, vision, life insurance, and retirement coverage.
NALEO Educational Fund is an equal opportunity employer. Applications are evaluated on the basis of job qualifications and not race, sex, color, disability, national origin, religion..., creed, age, marital status, sexual orientation, gender expression, gender identity, citizenship or authorized alien status, or veteran status.